Securing your digitized records with a seamless integration between scanning and document management can transform your organization. Document scanning eliminates the need for physical storage, which can be prone to unauthorized access or environmental damage. Plus, document scanning allows for efficient data processing, improved searchability, and compliance with regulatory requirements.

Integrate File Threat Detection into Your App Securely

With these benefits, document scanning has been the favored archiving option for businesses across multiple industries, including financial services and healthcare. But what are the best practices for securing this information? We spoke with two expert scanning services providers to learn how they are enhancing security measures to protect sensitive information and improve operations.

Secure file scanning integration is crucial for ensuring data protection. Look for a partner with extensive experience in your industry, with documented security protocols and flexible integration capabilities. They should also offer scalable solutions to keep up with future growth.

Incorporating secure file scanning into your business operations enables you to check for malware, viruses, and other threats in uploaded files before they enter your systems. This is especially important when collecting files from applicants, patients, or clients. For example, a telecommunications company that collects forms with personally identifiable information (PII) and HIPAA documentation needs to ensure that the content can’t be compromised before it’s processed internally.

In this case, the company uses the built-in secure file scanning feature from FormAssembly to check all upload field attachments before they are indexed. The results of the malware scanning are communicated in two ways – via file upload status messages and email notifications to the content owner (form or workflow) for follow-up. The feature also supports automation using Azure services like Logic Apps and Function Apps, for more flexibility and deeper analysis of suspicious files.